General Policies

• Everyone is welcome to use Memorial Library's resources.
• Cortland ID card is required to use the library's computers.
• All borrowers must present their Cortland ID card or Community Borrower card in order to borrow materials.
• Circulation will hold books for 48 hours if user does not have the proper identification.
• The loan period is three weeks for main and TMC collection material for students and community borrowers; 120 days for faculty and staff.
• There is a fine of 25¢ per day per item for most overdue material (maximum $5 per item) for students and community borrowers.
• The loan period for reserve material is 2-hours in-house or 2-days; fine is $1 per hour for first two hours and 25¢ per hour thereafter; maximum fine is $10 per item; $5 plus hourly fine for unauthorized overnight use.
• Material needed for reserve is subject to immediate recall.
• All material may be recalled after three weeks.
• A fine of $1 per day per book (maximum $25 per book) will be charged when books recalled for another user or for reserve are not returned promptly. The fine will begin 7 days from the mailing of a notice or 24 hours following a telephone notice.
• Books may be renewed once unless requested by another user. Renewals may be made in person, online or by phone at (607) 753-2526/2527.
• Users must notify the Circulation Department of a lost/stolen Cortland ID card/ community borrower card to avoid fines and/or charges for lost/damaged material.
• Most lost materials will be billed at replacement cost, or $35 if out of print, plus a non-refundable $10 processing fee per item; special out of print books: value will be determined by Coordinators of Public/Reference Services and Collection Development, plus a non-refundable $10 processing fee; government documents: $15 plus a non-refundable $10 processing fee per document; videos: replacement cost, or $75 if out of print, plus a non-refundable $25 processing fee per video; kits: replacement cost, or $55 if out of print, plus a non-refundable $25 processing fee per kit; lost/damaged equipment: replacement cost plus a non-refundable $25 processing fee for each piece of equipment; carrel key: 5 per key.
  

Borrowing Privileges

• Students/faculty/staff/emeritus faculty of SUNY Cortland
  -- Cortland ID card required.
• Open Access -- students/faculty/staff/emeritus faculty of other SUNY/CUNY colleges -- a Community Borrower card will be issued upon presentation of SUNY ID card + driver's license.
• Community Borrowers -- a Community Borrower card will be issued upon presentation of a driver's license showing current local address, or a driver's license + proof of current local address.
  • residents of Cortland, Tompkins, Onondaga, Madison, Chenango, Broome, Tioga, Cayuga Counties who are 16 years or older.
  • Cortland, DeRuyter, Dryden, Homer, McGraw, and Moravia High School students
• Memorial Library reserves the right to deny borrowing privileges to any student, staff, or faculty member.

Cortland College Students

• Borrowing privileges will be suspended if the user has:
  • 1 or more items overdue
  • accumulated library charges of $0.01 or more
• Students will be placed on the College's stop list if library materials are not returned at the end of each semester, and/or fines totaling $10 or more
  

Cortland College Faculty/Staff/Emeritus Faculty

• Cortland faculty/staff/emeritus faculty may authorize in writing the use of their Cortland ID card to allow a specified second party to borrow library material for them. Ordinarily this privilege will be extended to one person and will be for a limited period, such as one semester. Faculty Authorization forms can be picked up at the circulation desk or online.
  (You will need Adobe Acrobat Reader to view the file. You can download a copy of Adobe Acrobat Reader at this Web Address http://www.adobe.com/products/acrobat/readstep.html)
• Borrowing privileges will be suspended if the user has:
  • 50 items overdue
  • accumulated library charges of $300

Community Borrowers/Open Access/Alternative High School Students

• A maximum of 25 items can be on loan at any one time.
• Borrowing privileges will be suspended if the user has:
  • 1 or more items overdue
  • accumulated library charges of $1.50
• Community borrowers will be sent three (3) overdue notices. After the third notice, they will be billed for lost materials plus a non-refundable processing fee per item.
• Open Access students will be placed on their College's stop list if library material is not returned at the end of each semester.